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Sending an Invite to a New or Existing Guest via Your Qflow for Events Web Dashboard
Sending an Invite to a New or Existing Guest via Your Qflow for Events Web Dashboard

How to Quickly Send an Invite to a New or Existing Guest

Anthony Sergeant avatar
Written by Anthony Sergeant
Updated over 2 weeks ago

How to Send an Invite

  1. Choose an Event
    From your event listing, select a forthcoming event.

  2. Find or Create a Guest

    • Search for an existing guest, or

    • Create a new guest (ensuring you save their email address).

  3. Open the Invites Tab
    Click on the Invites tab.

  4. Select an Invite Template

    • Click the invite dropdown arrow to pick a specific invite.

  5. Send the Invitation

    • Click Send invitation to email the invite directly to your guest.

    • All sent invites appear in the guest’s Invites tab for future reference.

Note: Guests must have an email address saved to their profile before you can send an invite over the Internet.


Previewing an Invite

  • Click Print / Preview Invitation to see how the invite will look before sending.

Resending an Invite

  • Use the Resend button (on the right-hand side of the sent invite listing) to resend at any time.


Important

Important: Before you can send an invite directly from a guest’s profile, you must first complete the full invite creation and sending process. Follow these steps:

  1. Open the Invite Workflow

    • On your event page, select the Invite Guests button (blue).

  2. Choose an Unsent Invite Template

    • From the list displayed, select the unsent invite you wish to send.

  3. Save & Continue

    • Click the Save & Continue button at the bottom of the screen.

    • Scroll down and click Save & Continue again.

  4. Select Group Tags

    • Under Select 1 or more tags, pick a group guest tag to target for sending.

  5. Prepare to Send

    • Click Prepare to Send to move to the final review page.

  6. Send the Invite

    • Review the information on this page.

    • Select Send Now to complete the invite sending process.


Troubleshooting

  • Invite Highlighted in Red
    This indicates that your invite is still under moderation by our support team. During GMT business hours (08:00–20:00), moderation usually takes 10–20 minutes, but it may take longer outside these hours.

  • Instant Sending with KYC
    To bypass moderation delays, consider completing our Know Your Customer (KYC) process. You’ll find links to begin KYC at the final stage of the invite-sending process.

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