Standalone Management Portal
The Standalone Management Portal gives attendees a self-service page where they can update their own profile information. It works independently of registration pages and is accessed via a unique link per attendee.
What It Is
The portal is a single page tied to a specific attendee. When an attendee opens their unique link, they can view and edit their profile details for the event without needing to log in or create an account.
No registration page required - works for events where attendees are added manually or via import
One link per attendee - each attendee receives their own unique URL that loads their specific profile
No authentication - attendees access the portal directly from the link without signing in
Enabling the Portal
The portal is controlled by a per-event toggle. It must be turned on before attendees can access their management links.
Open the Web Dashboard and navigate to your event.
Go to Settings.
Toggle Enable Self Management Portal to the on position.
If the toggle is off and an attendee tries to access their link, they see a message indicating the feature is not available for this event.
How Attendees Access the Portal
Each attendee has a unique management URL based on their attendee ID. You can distribute this link in several ways.
Invite emails - embed the link in your invitation email template so attendees receive it automatically
Manual sharing - copy the attendee's management link from their profile on the web dashboard and send it directly
Confirmation messages - include the link in post-registration confirmation communications
The management link grants access to that attendee's profile without authentication. Treat these links as sensitive and share them only with the intended attendee.
What Attendees Can Do
The portal provides a simple form where attendees can review and update their details.
Update Profile Information
First name - update their first name
Last name - update their last name
Email - change their email address (validated for correct format)
Plus ones - adjust the number of additional guests they are bringing (0 to 50)
Guest notes - add or edit free-text notes (for example, dietary requirements or accessibility needs)
The plus ones field is hidden for membership lists, since plus ones are not applicable in that context.
Upload a Photo
If face recognition check-in is being used for the event, attendees can upload a photo of themselves through the portal. The system generates a face vector from the photo for use during check-in.
Open the management portal via the unique link.
Click the photo upload area.
Select or capture a clear, front-facing photo.
The system processes the photo and confirms the face was captured.
If the photo does not contain a detectable face, or contains multiple faces, the system returns an error and asks the attendee to try again with a different photo.
Remove a Photo
Attendees can remove a previously uploaded photo by checking the delete option and saving their profile. This clears the stored face vector.
Admin Perspective
All changes made by attendees through the portal are recorded in the attendee's history on the web dashboard. Each change entry includes a timestamp and details of what was modified.
Field changes - each modified field shows the old and new value (for example, "First Name: 'Jon' to 'Jonathan'")
Photo uploads - recorded as "Face vector uploaded via Standalone Management Portal"
Photo removals - recorded as "Photo removed"
View these history entries by opening the attendee's profile from the guest list on the web dashboard.
All updates include a UTC timestamp so you can see exactly when each change was made.