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Qflow for events - Frequently Asked Questions
Creating a checkin event, a test invite & sending a barcoded test invite including a scan QR code (NEW USER)
Creating a checkin event, a test invite & sending a barcoded test invite including a scan QR code (NEW USER)

A simple step-by-step guide to testing out Qflow's barcoded invite scanning.

Anthony Sergeant avatar
Written by Anthony Sergeant
Updated over a week ago

Create an event | Create an event e-invite | Send a test e-invite | Scanning a test invite

Create an event

  • Create an event by selecting the blue Create event button and run through adding an event name, start and end time.

  • Now add yourself as a guest by selecting the Guest>Create Guest button.

  • Add your full name in the fields displayed and select the Ok button.

Please note - You must create at least one guest before you can access the Invite area.

  • You have the option to add any required guest attributes such as a name prefix, other name (middle name), email, Group ID's (Tags), guest specific notes (Guest notes). These attributes along with your guest name can then be added as personalised inserts when creating your Invite.

Please note - make sure you select the blue Save button to save the guest profile fields.

Create an event e-invite

  • Go back to the event by clicking the event name in the upper part of the screen.

  • Select the Invite button to create your Invite.

  • You'll now be taken to a default Invite template. You have the option to create your own branded e-invite including header image with a rich text editor for the invite content.

  • When you're happy with the invite based on the preview window on the right hand side - Scroll down and select the Save and continue button.

Send a test e-invite

  • You'll now be taken to the pre-send area. Select the PDF or HTML format tick box and add your email in the test invite field.

  • Finally select the Send test button send yourself a live test invite!

  • Your test invite will be sent to your Inbox as a PDF attachment or HTML format including a unique QR scan code.

Scanning a test invite

Now go to your app store and download the iOS Qflow for events checkin app or the Android Qflow for events checkin app.

  • Once downloaded go through the onboarding slides and select 'I have an account already'

  • Log into your account using your user email and password.

  • Select the displayed test event to download the event.

  • Once the event is downloaded you will be taken into the Scan area.

  • Now select the Tap to Scan button, hoover over the QR code on screen on the PDF ticket and successfully scan the invite code.

  • You can then scan the code again to test the duplicate scan function.

    This is a very simple test of Qflow's functionality. There is much more to the app in terms of guest list management, scan modes, invite branding / person guest inserts (name, ticket types, guest notes etc.

    You can go to our support channel via the Help centre tab on the top of your web dashboard, there you'll find a comprehensive set of help videos and quick fire articles. Just use the search function to find related queries -

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