What Tags Are for in Qflow
Qflow uses two types of tags to organise guests and track activity at your events.
Group ID Tags (Guest Tags)
Labels for guests - Assign tags such as "VIP," "Press," "Backstage," or "Plus-One" to segment and filter your guest lists for reporting, stats, or communications. More information
CSV/Excel import - Assign Group ID Tags to guests during import. More information
Session / Scan-Point Tags
Track locations and sessions - Create tags for sessions or scan points to track which zone or breakout room a guest scans into. More information
Auto-apply on check-in - Use the Tag on check-in setting in the check-in app to apply selected tags automatically when guests are checked in. More information
How to Apply Tags During Check-In
Open the Settings tab in the check-in app.
Tap Tag on check-in.
Toggle on the tags you want applied automatically to every guest at check-in.
Once set, the selected tags are automatically added to each guest's profile on every check-in. More information
How Tags Are Used Operationally
Filtering in the app - Filter the guest list by tags so staff only see the relevant subset (e.g., only "VIP" guests or only a specific session). More information
Statistics and reporting - Generate stats and reports based on tagged groups, such as how many VIPs checked in or which session had the most guests.
Invites and communications - Target specific tagged groups when sending invites or follow-up messages. More information
Advanced Tagging Options (Tag Trees)
Tag Trees let you build Group ID Tags in a hierarchical (parent-child) structure, e.g. T-shirts > Colour > Size. More information
When to Use Tag Trees
Granular segmentation - Categorise guests or items beyond broad categories into specific sub-groups.
Reporting and filtering - Filter by detailed dimensions, such as all guests who selected "T-shirt > Blue > M."
Flexibility - Expand the hierarchy by adding more sub-categories at any time.