What Tags Are for in Qflow
Group ID Tags (Guest Tags)
Tags are labels you can assign to guests (e.g., “VIP,” “Press,” “Backstage,” “Plus-One”).
These help you segment and filter guest lists for reporting, stats, or communications. More information
You can use tags when importing guests via CSV/Excel: assign a “Group ID Tag” during import. More information
Session / Scan-Point Tags
You can create tags for “sessions” or “scan points” in your event.
These let you track which session or zone a guest is scanning into, e.g., for breakout rooms or different event areas. More information
During check-in, your scanner app can apply these tags when scanning guest barcodes. More information
How to Apply Tags During Check-In
In the check-in app, go to Settings → “Add tags when guests are scanned”. From there, you choose which tag(s) to auto-apply to every scanned guest.
Once set, whenever a barcode is scanned, the selected tag(s) are automatically added to that guest’s profile. More information
How Tags Are Used Operationally
Filtering in the App: On the check-in app, you can filter the guest list by tags, so staff only see the relevant subset (e.g., only “VIP” guests or only people for a specific session). More information
Statistics & Reporting: Because tags segment your guests, you can generate stats or reports based on those groups (how many VIPs checked in, which session saw the most guests, etc.)
Invites / Communications: When sending invites or follow-up communications, you can target specific tagged groups to tailor messages (e.g., backstage pass holders). More information
Advanced Tagging Options (Tag Trees)
What Is Tag Tree / Hierarchical Tagging in Qflow
Tag Trees let you build group ID tags in a hierarchical (parent‑child) structure, e.g. T‑shirts → Colour → Size.
Useful for organising items or guest segments with multiple attributes (e.g., sold merchandise, product variations, guest categories). More information
Why It’s Useful / When to Use It
Granular segmentation: Nested tags let you precisely categorize guests or items - not just broad categories but more specific sub-groups.
Reporting and filtering: Helps you filter guests or products by detailed dimensions (e.g., all guests who selected “T‑shirt → Blue → M”).
Flexibility: Because it’s hierarchical, you can expand as needed (add more sub-categories later).