Qflow for events

A help guide explaining how to set up the Qflow check-in app for guest self check-in barcode scanning.

Barcode scan mode - front facing camera self scanning

How to select and apply an existing Tag to a scanned barcode.

Adding a Tag to a guest barcode scan

How to switch to Guest list builder mode on the Qflow check-in app

Enabling Guest list builder mode on the Qflow check-in app

Anthony Sergeant

Everything a user needs to know about setting up and using the Qflow for events check-in app

The Qflow for events check-in app

How the Qflow for events check-in app works and where to download the iOS & Android versions of the app.

Downloading the Qflow for events check-in app

Selecting an event and downloading your event check-in data.

Accessing your event data

How is turn off the sound while using the check in app.

Disabling the Qflow for events check-in app sound (optional)

What to do if the camera on your Android device doesn't have permission to be used by the Qflow for events check-in app.

Android device - MW barcode scanner - Camera framework

Check-in app set up

How to filter your attendee list to only display results for a specific tag(s). Ideal for session and scan point management.

Displaying filtered attendee lists by tag(s)

For guest list hosts who prefer to search by a guests last name.

Display last name first in search results

By adding the search by email setting check in hosts can additionally search for a guest or group of guests by their email address.

Search results by email

Check in hosts can additionally search for a guest via their guest notes by adding the search by guest notes setting.

Search results by guest notes

This setting will filter all ticket scanner data from your guest list search results.

Hide ticket scanner data in guest list search results

Setting is on by default. When turned off the check-in app will remain on the guest profile after selecting the check-in or check out.

Auto return to guest list after checking in a guest

Check in hosts can opt to display the full guest list while managing a guest list. Please note - this has a 1000 guest limit.

Always display full list of guests on the guest list

The Qflow for events check-in app will always open on the guest list page when this setting is applied.

Auto display guest list on login.

Guest list settings (optional)

Set up ticket scanning to only allow the Qflow for events check-in app to successfully scan selected ticket types.

Filter ticket scanning so only certain ticket types and/or tags can be scanned.

Switch the Qflow for events check-in app to checkout mode and rescan a guests ticket to check them out.

Check out mode for rescanning departing attendees.

This setting creates a guest notes pop up after a barcode scan. The check-in host can then reference the notes prior to confirming check-in.

Guest notes validation pop up after a ticket scan

This Qflow for events check-in app setting allows you to apply one or more group ID tag at the point of scanning the guest barcode.

Adding an additional group ID tag to a guest during their ticket scan

Ticket scanner settings (optional)

How to filter the Qflow for events check-in app for in-venue session check-in.

Session Qflow for events check-in mode

Set up the check-in app to create attendee lists for specific entry points such as sessions or zones.

List builder mode

Activate your guests NFC media using the Qflow for events check-in app

Guest registration mode (NFC media)

NFC mode allows you to tap check in your RFID media such as wristbands, cards & tags.

NFC mode for contactless media check-in.

Successfully scan barcodes with unwanted extra characters that are included your the guest output data.

Setting up a scan command to ignore barcode characters to allow a successful scan.

Advanced Check-in app settings

No manual login required. Click the auto sign in link on your Qflow for events dashboard event page and scan the onscreen QR code.

Auto event sign-in using event QR code

Signing into your account and downloading your event data ready for check-in.

Logging into an event on the Qflow for events check-in app

Guest list check-in via a manual name look up.

Touch search guest check-in

Guest list check out via a manual name look up.

Touch search guest checkout

Lead name guests have the option to have additional plus 1 guests against their name. These unnamed guests can be easily checked in too.

Checking in additional lead name guests (unnamed plus 1 guests)

Scanning a barcoded ticket or invite using the Qflow for events check-in app scanner.

Check-in - Scanning a barcoded ticket

Checking out a guest by rescanning a guests barcoded ticket or invite.

Checkout - Checking out a guest by rescanning their barcode

Each guest has their own profile with can include additional attributes. These can be accessed by tapping the guest name search result.

Guest list search - Checking a guests attributes (group ID tags, ticket type,  plus 1's and guest notes)

Add guests including available event guest ID tags and guest notes.

Adding new guests on the Qflow for events check-in app

Tallies are a great way of keeping track of walk-in guests & items sold or given away on entry.

Creating tally lists for an event on the Qflow for events check-in app

You can manually search by a tickets barcode number when a  printed ticket is damaged and cannot be scanned successfully.

Problem ticket scanning - Search and admit a ticket by barcode number search

You can manually search and admit a ticket using a guests name when a printed ticket is damaged and cannot be scanned successfully.

Problem ticket scanning - Search and admit a ticket by name

Quick search shortcut codes that lets you display a list all your attendees and non attendees on the check-in app guest list screen.

How do I display a list of all attendees or non attendees on the Qflow for events check-in app?

Closing the Qflow for events check-in app

When the Validate prompt after scan mode is on. Check-in hosts can check the guest notes prior to allowing the guest entry.